We’re excited to announce a new feature has arrived at Staff Times —Document Management—designed to make sharing and collaborating on documents easier than ever for your team, project, and workforce. This innovative tool will allow users to seamlessly manage and exchange documents while maintaining control over privacy and access levels.

Key Features of the New Document Management System:

1. Effortless Sharing Across Teams, Projects, and Workforce Whether you’re working with your internal team, a specific project group, or your entire workforce, our document management system makes it simple to share files with the right people. No more complicated email chains or lost attachments. With this new feature, you’ll be able to share documents directly within the platform, ensuring easy and secure access for the right users.

2. Roles and Rights Management for Granular Control One of the standout features is the ability for account admins to control who can access, edit, and upload documents. You can assign specific roles and rights to your users, ensuring that sensitive documents remain confidential while allowing others to view or edit as needed. The flexible access controls enable admins to tailor permissions based on the needs of each individual or group, whether for read-only access, editing rights, or the ability to upload new documents.

3. Use of the Staff Times File Server or External Platforms You’ll have the flexibility to choose how to store and manage your documents. Staff Times offers a built-in file server for document storage and sharing. Alternatively, if you prefer using external cloud storage platforms like OneDrive or Google Docs, you can simply insert a link to the document, and users with the appropriate permissions will be able to access the file directly from the platform.

4. Simple, Intuitive Interface The document management system is designed with user-friendliness in mind. Whether you’re uploading files, inserting links, or managing permissions, the process is intuitive and straightforward, allowing you to spend more time collaborating and less time managing logistics.

How This Helps You and Your Team:

There are various ways to use groups and documents that promote knowledge sharing and collaboration. Here are some examples:

• Company Policies & Knowledge Management
  Use as a central repository for instructions and staff guidelines
• Team and Project Documents
  Use in project teams for the exchange regarding ongoing customer projects with plans, reports, and updates.
• Training & Continuing Education
  For sharing instructions and training materials as well as onboarding new employees.
• Internal Communication Platforms
  Use as an internal employee area for exchange and collaboration on various initiatives.

What happens next:

Document management is included in your account subscription at no extra charge. However, the basic subscription has restrictions on file size (2 MB) and quantity. Please contact us for additional capacity.

Find out more in our support center.

This feature is currently in beta. We are gathering initial experience and are continuously working on further optimizations to improve functionality. Your feedback is very welcome!

Let’s work smarter together—with Staff Times's Document Management System!